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Digitise Purchase Orders in Seconds

Transform paper and PDF purchase orders into structured data that seamlessly integrates with your procurement systems and inventory management for real-time stock visibility.

Field Reference

Our purchase order OCR extracts all essential data fields with exceptional accuracy

HHeader Fields

po_number
Purchase order identifier
vendor_code
Vendor/supplier code
issue_date
Date PO was issued
ship_to
Shipping address details
bill_to
Billing address details
delivery_date
Expected delivery date
payment_terms
Payment terms and conditions
buyer_name
Purchasing agent name
currency
Currency code
tax_id
Tax identification number

LLine-Item Fields

line_number
Line item sequence number
sku
Stock keeping unit code
description
Item description
qty_ordered
Quantity ordered
unit_price
Price per unit
unit
Unit of measure
delivery_date
Line item delivery date
discount
Discount percentage or amount
tax_rate
Tax rate applied
line_total
Total for line item

Accuracy Benchmarks

Our purchase order OCR delivers industry-leading accuracy across all document types

Scanned POs

Field Accuracy98%

Even with handwritten notes, stamps, and poor scan quality, our AI maintains exceptional accuracy on physical purchase orders.

Digital PDFs

Field Accuracy99.5%

For digitally generated PDFs, our system achieves near-perfect accuracy, ensuring seamless integration with your procurement systems.

Benchmarked on 15,000+ purchase orders from 200+ vendors across multiple industries and formats.

Automation Workflow

Our three-step process transforms purchase orders into actionable data for your procurement systems

Ingest PO

Upload purchase orders via API, email, or batch processing for immediate digitization.

Extract & Normalise SKU Codes

AI extracts all data and standardizes SKU codes to match your inventory system.

Push JSON to ERP

Structured data is sent to your ERP system for three-way matching with invoices and receipts.

Three-Way Match Automation

Our system enables true three-way matching by automatically comparing purchase order data with received goods and invoices. This automation eliminates manual reconciliation, reduces errors, and accelerates the procure-to-pay cycle. The system flags discrepancies for review while automatically approving matched transactions, saving your AP team valuable time.

Time & Cost Savings

Quantifiable benefits of automating your purchase order processing

Processing Time

Manual PO Entry:120 seconds
Automated Processing:12 seconds
90% time savings

Process 10x more purchase orders with the same staff, allowing your team to focus on strategic supplier management instead of data entry.

Match Exceptions

↓ 70%
Fewer discrepancies between POs, receipts, and invoices
Reduced manual intervention for exception handling
Faster resolution of legitimate exceptions

Developer Output Example

Clean, structured JSON output ready for integration with your procurement systems

purchase-order-extraction-response.json
{
  "po_number": "PO-2023-5678",
  "vendor_code": "SUPP-001",
  "issue_date": "2023-06-15",
  "ship_to": {
    "name": "HyperVerge Warehouse",
    "address": "123 Logistics Way, Mumbai 400001"
  },
  "bill_to": {
    "name": "HyperVerge Technologies",
    "address": "456 Tech Hub, Bangalore 560001"
  },
  "line_items": [
    {
      "line_number": 1,
      "sku": "LAP-PRO-15",
      "description": "Laptop Pro 15-inch",
      "qty_ordered": 10,
      "unit_price": 85000.00,
      "unit": "EA",
      "line_total": 850000.00
    },
    {
      "line_number": 2,
      "sku": "MON-27-4K",
      "description": "27-inch 4K Monitor",
      "qty_ordered": 15,
      "unit_price": 32000.00,
      "unit": "EA",
      "line_total": 480000.00
    }
  ],
  "subtotal": 1330000.00,
  "tax_total": 239400.00,
  "total_amount": 1569400.00,
  "currency": "INR"
}
View full API documentation →

Operational Impact

Real-world results from companies using our purchase order OCR solution

Case Study: Electronics Manufacturer

A leading electronics manufacturer implemented our purchase order OCR solution across their procurement operations. By automating PO processing and integrating with their inventory management system, they achieved a 15% improvement in inventory accuracy and reduced back-orders by 20%. The enhanced visibility into their supply chain allowed for better forecasting and just-in-time inventory management, reducing carrying costs while improving customer satisfaction.

Read the full case study →
+15%
Inventory Accuracy
-20%
Back-Orders
3-month ROI
Full return on investment within first quarter

Frequently Asked Questions

Common questions about our purchase order OCR solution

Automate purchase orders now.

Transform your procurement process with our AI-powered purchase order OCR solution. Request a demo or contact our sales team to learn more.